Accounts Payable

Tampa, FL 33619

Post Date: 04/20/2018 Job ID: 484535 Industry: Accounting

Accounts Payable Specialist


Job Summary

Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Essential Job Functions

1. Review all batches for proper documentation prior to payment
2. Sort, match and ensure proper GL coding of invoices, including PO s with multiple line items
3. Ensure all invoices and credit memos are keyed within Oracle (high level) within the appropriate month
4. Assist clerks as requested, responding by phone or email within 24 hours
5. Complete A/P vouchers as needed
6. Sort and distribute incoming mail
7. Reconcile vendor statements by researching and correcting all discrepancies
8. Maintain files according to company policy and ensure filing is done in a timely manner (daily)
9. Process weekly check runs with accuracy: Signatures, document numbers, etc.
10. Process payments via ACH/ Direct Deposit as needed
11. Match all invoices to correct checks for filing
12. Resolve any check issues such as lost checks by completing stop payment/void check forms
13. Report check shortages for restocking to manager in a timely manner
14. Mail checks or distribute checks according to manager requests
15. Process Credit Applications for new accounts (Give to manager for completion)
16. Process new vendor set up forms and build new accounts in Oracle within 24 hours
17. Research and resolve all vendor issues
18. Track PO books and distribute to proper locations as requested
19. Maintain Petty Cash (must be reconciled every month)
20. Relocate paid files at end of year to make room for new invoices
21. Audit and process expense reports, obtaining all receipts or proper documentation
22. Maintain mail machine to ensure adequate funds are available
23. Provide information to internal and external auditors as requested
24. Ensure all batch totals are in balance before submitting to manager for validation
25. Work with other A/P divisions to ensure invoices that pertain to our accounts are paid
26. Maintain Home Depot account to ensure no invoices are past due, avoiding credit hold
27. Maintain proper A/P spreadsheets with accurate information: utilities, check log, batch logs, etc.
28. Log all checks received for A/R and turn them in immediately
29. Complete any additional tasks as requested by managers

Education and Experience


High School Diploma or GED required; Associates Degree or equivalent from a two year college or technical school preferred. At least 3 years of high volume Accounts Payable experience required . Excellent Data entry along with strong PC skills, including the ability to create and maintain spreadsheets.

Skills and Abilities

1. High degree of accuracy and attention to detail
2. Excellent analytical, problem solving and decision making skills
3. Effective verbal, listening and written communication skills
4. Effective organizational, stress and time management skills
5. Knowledge of general accounting principles, including proper GL coding
6. Ability to work both individually and as a team member
7. Excellent data entry skills
8. Demonstrates a sense of urgency and ability to meet deadlines in a high paced environment
9. Takes initiative in resolving discrepancies and helping team members as needed


If interested in this opportunity send your resume to:  Tampa@TRNStaffing.com

Follow up by calling: 813-258-4101

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