Administrative Assistant

Tampa, FL 33607

Post Date: 02/19/2018 Job ID: 485114 Industry: Clerical

 Administrative Assistant

1. Supports 1 Vice President Delivery System Performance (DSP), 2 Sr. Directors, 2 Directors, 5 Managers maintaining calendars, correspondence, etc.
2. Plans and coordinates meetings, conference calls, webinars, etc., (including correspondence, agendas, presentation materials, attendance tracking, meeting location, hotel negotiations, catering, travel arrangements, audio visual, etc.)
3. Coordinates the preparation and assembly of handout materials for use at forums and meetings
4. Sets up dinner plans & transportation for off-site events
5. Prepares outgoing correspondence and other documents including tables, graphs, spreadsheets and presentations.
6. Maintains accurate member data in Outlook
7. Posts meeting materials and other documents on the client portal. Answers and fields follow up questions from members regarding these documents
8. Provides backup support to Executive Assistant as needed
9. Coordinates monthly DSP Team meetings
10. Supports other Admin. Assistants and other Vizient Southeast employees when needed
11. Provides front desk coverage when necessary
12. Perform miscellaneous job related duties as assigned
13. 5% Overnight Travel Time

MUST HAVE EXPERIENCE IN:

  • Coordination of Councils/Meetings
  • Booking Travel for multiple people
  • Coordination of corporate Events
  • Calendar maintenance in Microsoft Outlook
  • Setting up webinars

Technology Requirements: - High degree of proficiency in all MS office products

MS Word
MS Excel
MS Powerpoint
MS Access
MS Outlook
Setting up Webinars

Qualities
Ability to multitask effectively & efficiently
Calm demeanor
Keep meetings within budget
Customer relations/communications with C-Suite/Director level individuals
Self motivated
Energetic
Team Player

Hours:  8:30am - 5pm  Monday thru Friday

Start date: Early February

If interested in thie opportunity please send your resume to:  Tampa@TRNstaffing.com

Follow up by calling 813-258-4101

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