Administrative Support

Tampa, FL 33603

Posted: 11/08/2018 Industry: Clerical Job Number: 502184

Our client in Tampa, FL has had a successful high quality construction company since 1974. They provide excellence in the construction industry, and build with confidence with a commitment to quality of service. They are looking to add to their team, a strong administrative support professional.

They are seeking an Administrative Support individual with the following experience:


PBX or multiline telephone system directing calls to the correct individuals
Retrieve messages from voice mail and forward appropriately
Determine the purpose of the call and get to the correct employee
Answer questions about the company and provide callers with address, directions, etc.
Greets on-site guests and notifies the appropriate personnel
Updates appointment calendars
Receives, sorts and routes mail
Maintains the fax, assist users, sends faxes and retrieve and routes incoming faxes
Takes payments for service and products
Prepares travel vouchers
Orders, received and maintains office supplies
Create and prints fax cover sheets, memos, correspondence, reports and other documents as required
Take dictation either by hand of machine and transcribes
Organizes and maintains file system
Answer and screen manager's telephone calls, arrange conference calls
Conducts research and compiles and types statistical reports
Makes follow up calls to potential clients
Communicates with insurance and mortgage companies
Assists estimators/project managers with billing and communicates with accounting department
Prepares and files liens and release of liens
Prepares and catalogs records, files, etc. for offsite storage as needed
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities for meetings

To perform this job successfully the right individual will demonstrate the following competencies:

Analytical, Design, Problem solving, project management, technical skills, customer service, interpersonal, written and verbal communications, team player, leadership, quality management, organized, motivated and reliable

Education:

High School diploma is required

Hours: 8:00 a.m. to 5:00 p.m. - Monday thru Friday

Pay range - $14 - $15/hr



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