Order Entry Administrator

Lutz, FL 33558

Post Date: 04/20/2018 Job ID: 488888 Industry: Admin

Order Entry Administrator

Essential Duties and Responsibilities include the following:

Executing the New Order Entry Process
Follow the new order checklist, established SOPs and best practices.
Meet the establish turn times on >80% of orders assigned.
Overseeing Intercompany Orders (POs to Manchester, Royston, China and Switzerland)
Submit purchase orders with accurate equipment descriptions and details required.
Ensure pricing is correct during acknowledgement review (at the time of the invoice is the exception).
Manage due dates from initial acknowledgement to late delivery.
Escalate to meet customer requested delivery.
Process change orders, cancellations and on hold purchase orders

Controlling Invoicing
Issue deposits and milestone invoices throughout the order.
Understand special terms and revenue recognition requirements.
Ensure accurate invoice aging.
Work with the account receivable department to resolve payment disputes.
Follow the customer's requirements for invoicing.

Own Order Management
Guide delivery expectations with the Reps.
Follow up on approval drawings with Reps and Customers.
Ensure change orders are progressing and processed quickly.
Press for resolution for orders on hold and possible cancellations.
Get involved internally when there is an issue on an order.
Help coordinate internal and customer FATs.

Control Documentation

Maintain all approvals for SOX compliance in the order efile.
Save all notes throughout the order to the order log.
Adhere to the electronic documentation SOP for naming requirements in the efiles.
Other duties as required or assigned, but not limited to inventory tasks, trade show equipment
coordination, account specific tracking, rental invoicing, and maintenance of customer records.

Primary People Contact:
External Customers
Interdepartmental Personnel
Sale Rep Channel

Knowledge, Skills, Attitude:
Multi-Task
Highly Professional
Detail Oriented
Good Communication Skills
Windows Office
Experience with CRM, ERP systems preferred

Eudcation/Experience:
Associates or Bachelors degree preferred
5 years experience in sales support role

Pay Rate: $20/hr - $27/hr DOE

If you meet the above requirements, skills and education, please forward your resume to Tampa@TRNstaffing.com  and follow up by calling 813-258-4101.

The Reserves Network is a mid-sized, family owned staffing firm that specializes in full service staffing. Currently, we are hiring for a Client located in the outskirts of Tampa, for a temp to hire opportunity.

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