Administrative Assistant (659142)

Nashville, TN 37203

Posted: 01/18/2023 Industry: Clerical/Office Job Number: BN871222118

Job Description

The Reserves Network has partnered with one of the largest national healthcare support systems in the US to add an administrative assistant to the marketing department in their Nashville TN team for a 6-month contract. The administrative assistant is responsible for providing high level of professionalism and confidentiality in a fast-paced environment. If you are looking for that small company, feel with the security of a large, established employer, look no further!
Duties of the administrative assistant:
  • Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and properly storing legal agreements
  • Manage multiple Outlook Calendars.  
  • Interaction with both internal and external executives and assistants, as well as consultants and vendor partners.  
  • Travel scheduling for multiple executives, logistics manipulation, and problem-solving.
  • Plan functions as requested, including negotiation with outside vendors for services.
  • Lead multiple projects simultaneously; utilize exceptional follow-up skills.
  • Coordinating and scheduling small- and large-scale meeting and conference call logistics. Attends meetings when assigned and reports on actions.
  • Completes all arrangements for new departmental employees (schedules new employee orientation, secures technical assets such as computer and mobile phone, and Code of Conduct sessions, etc.).
  • Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills.
Requirements of the administrative assistant:
  • Must be able to use best judgment to prioritize the executive’s time based on greatest need.
  • Expert level oral and written communication skills.  
  • Ability to handle confidential information appropriately
  • Proficient at Microsoft Word, Excel, Outlook and PowerPoint
  • Good interpersonal skills
  • Ability to multi-task and meet changing deadlines
  • 2 years of previous administrative support experience
Perks for the administrative assistant:
  • Monday through Friday work schedule
  • Weekly pay starting at $25.00
  • Benefits in a Card: 3 medical plans, dental and vision 
  • Additional benefits such as: group accident, critical illness w/ cancer benefits, short-term disability, behavioral health, term life, and identity theft
  • Weekly pay via direct deposit or pay card 
  • 6-month contract with possibility for extension
 
The Reserves Network is a family-owned and veteran-founded company. Since 1984, we have been bringing employers and job seekers together in a variety of industries and positions. 
As an equal opportunity employer, we value our employees and foster an environment of respect, integrity, and trust in every aspect of employment. However you identify and whatever your background, we encourage you to apply today or you can download our mobile app to receive and accept real-time job notifications.
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