Executive Assistant

Tampa, FL 33609

Posted: 06/11/2019 Industry: Admin Job Number: 510866
We have partnered with an established Tampa Financial group located in the Westshore area seeking an experienced Executive Assistant to join their team. 1-2 years experience in a strong executive administrative support role. MS Office, scheduling and travel arrangements a must! QuickBooks a huge plus! This is an Immediate Direct Hire Opportunity!

Attention to detail is very important/ being thorough on completing a task.
Being able to take a task and run with it- confidence and professionalism is very important
Positive/ upbeat personality and excited to work/ assist
Fielding phone calls
Scheduling/ calendaring using Outlook
Travel arrangements: hotel, air, and ground transportation, room blocks/ group reservations, trip ideas.
o Travel arrangements on a day to day basis are for the GA but also includes coordinating a once a year agency trip (so this will be group planning and will involve creativity and input.)
Group dinner reservations, invites, and RSVP tracking- monthly
Annual awards banquet planning: banquet room reservation, ordering awards, catering & technology reservations, invitations, name badges, RSVP tracking, agendas, photos.
Annual meeting planning: same as above plus guest speakers and creating a presentation- content will mostly be provided.
Holiday party- light planning in conjunction with delegate
Monthly and quarterly newsletters (content provided, primarily formatting in word or publisher)
(word, outlook, PowerPoint, publisher)
Supply orders
Managing company directory & extension list
Birthday/ anniversary/ holiday cards/ invitations & mailings
Onboarding and off boarding (this will be new for anyone who hasn t done it before and that s ok- I will train on it and there is support in place. The key here is to have great attention to detail.)
Problem solving skills- I need this to get done/ happen moments- being able to run with a task.
Agency correspondence
Organization/ filing (light)
Potentially some light marketing tasks
Misc. tasks- some personal- discretion and professionalism is necessary.
Experience with QuickBooks would be a plus but do not rule out a good candidate if they do not have QuickBooks experience

Interested candidates, please apply with current resume/contact information for immediate consideration to smadden@trnstaffing.com

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