Receptionist

Avon, OH 44011

Posted: 07/09/2019 Industry: Clerical Job Number: 512211

Receptionist/Administrative Assistant

Avon, OH

Hours are 8:30-5 pm, M-F; salary is $15 an hour.
Responsibilities:

         Answer multiple phone lines and direct calls to appropriate parties or take messages.

         Greet visitors, determine nature and purpose of visit, and direct them to specific destinations.

         Open, sort and distribute incoming correspondence, including mail, faxes and email; handle the deliveries to the office by signing for packages and envelopes and contacting the recipient of the delivery for them.

         Draft and edit documents and correspondence; checking for accuracy.

         Perform general office duties, such as maintaining and ordering supplies, maintaining records, and filing and managing database systems.

         Contribute to team effort by accomplishing related tasks as needed.

         Assist Managers and Administrative staff by making follow up calls when requested.

         Handle inquiries related to maintenance fee accounts by transferring all account related calls to A/R. Refer escrow inquiries to Accounting Department for handling.

         Provide registration and minute taking at Association Annual Meetings when requested and when your personal schedule permits; this is a voluntary evening activity and is compensated by the Association on a per meeting basis.

         Maintain the meeting minutes files in the conference room by periodically filing the minutes in the to be filed tray. This should be handled on regular but no greater than a monthly basis.

         Enhance and maintain professional and administrative skills through ongoing seminars, training programs and continuing education courses as the enhancement of administrative skills is encouraged to promote industry knowledge, personal development and greater productivity in the workplace.

Requirements:

         High School diploma/GED.

         Property management background preferred.

         Pleasant phone voice, excellent phone skills, and able to handle high volume of phone calls.

         Knowledge of administrative and clerical procedures.

         Working knowledge of Microsoft Office: Word, Excel, PowerPoint and Outlook; Pre-screen testing may be required.

         Able to adapt to various environments, tasks and responsibilities.

         Maintain a Customer Focused attitude; maintain effective relationships with all customers, gaining their trust and respect.

         Dependable with both attendance and punctuality.

 

If interested please send resumes to: TrnPro@trnstaffing.com

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